Managing student records is one of the most time-consuming clerical tasks for Filipino educators. Between computing quarterly averages and tracking core values, the workload can be overwhelming.
To help ease this burden, EduFilesPH is proud to share the all-in-one Automated SF9 with Grade Consolidation Template. This tool is specifically designed for the S.Y. 2025-2026 to ensure accuracy, eliminate manual computation errors, and generate professional School Form 9 (Learner's Progress Report Card) in seconds.
🚀 Key Features & Functionalities
1. Centralized Data Management
The system is built on a "one-time entry" logic.
- Info Sheet: Enter your school ID, Region, Division, and Teacher details once.
- Masterlist Database: Store student names, LRNs, and Gender.
- "Fix Birthdate" Utility: A specialized tool to automatically reformat dates copied from the LIS or SF1, ensuring your age calculations are always correct.
2. Smart Automated Grading & Ranking
The template does the heavy lifting for you. It automatically aggregates subject grades to produce:
- Quarterly Summaries (Q1–Q4): Instant calculation of the quarterly mean.
- Automatic Ranking: Ranks students within the section without manual sorting.
Academic Achievement Tracker: Automatically detects honor status based on DepEd guidelines:
- With Honors: Average 90-94
- With High Honors: Average 95-97
- With Highest Honors: Average 98-100
- Final Grade (FG) Consolidation: Summarizes all four quarters into a final general average.
3. Learner's Observed Values (LOV)
Tracking the DepEd Core Values (Maka-Diyos, Makatao, Makakalikasan, Makabansa) is simplified.
- Teachers simply input shorthand codes (e.g., AO for Always Observed, RO for Rarely Observed).
- The system translates these into the official SF9-Back format automatically.
4. Dynamic Attendance Monitoring
The Attendance Sheet matches the DepEd calendar for S.Y. 2025-2026.
- Tracks monthly "No. of School Days" vs. "Days Present."
- Automatically computes the total days (e.g., 197 school days) and individual student percentages for the front of the report card.
5. Professional Printing & Output
- SF9-Front & Back: Formatted to meet official DepEd standards for A4 or Long Bond paper.
- Dropdown Selection: Use a simple student number dropdown to instantly generate a specific student's card using built-in
VLOOKUPlogic. - Temp Card (Batch Printing): A high-productivity sheet that allows you to preview and print multiple cards (e.g., 6 students at a time) to save time during card-giving day.
🛠 User Instruction Guide: How to Get Started
Step 1: Prepare Your Data Gather your Class Record and Learner’s Basic Information (LIS/SF1).
Step 2: Setup the Profile Go to the "Info" and "Masterlist" tabs. Enter your students' details. These will automatically sync across all quarterly sheets and report cards.
Step 3: Encode Quarterly Grades Enter the grades in the Q1 to Q4 sheets. The template will automatically determine the "Passed" or "Failed" status and compute the ranking.
Step 4: Review and Print Go to the SF9-Front or SF9-Back tab. Select the student number via the dropdown, verify the data, and hit print!
📥 Download Links
Click the button below to get your free copy:
| Grade Level | Action |
|---|---|
| Grade 1 - Automated SF9 | Download |
| Grade 2 - Automated SF9 | Download |
| Grade 3 - Automated SF9 | Download |
| Grade 4-5 - Automated SF9 | Download |
| Grade 6 - Automated SF9 | Download |
| Grade 7-8 - Automated SF9 | Download |
| Grade 9-10 - Automated SF9 | Download |
| SHS - Automated SF9 | Download |
💡 Tips for Teachers:
Make a Copy: Always keep an "Original" blank file as a backup.
Enable Macros: If the file uses advanced functions, make sure to click "Enable Editing" or "Enable Content" at the top of Excel.
Feedback: If you find any bugs or have suggestions for the next version, please leave a comment below or contact us through our Contact Us page.